Free Productivity Tools for Small Businesses

Oct 23, 2017 | Miscellaneous

Have you ever heard the phrase, “there’s an app for that”? Well it’s definitely true when it comes to efficient ways to run your business. Whether it is a CRM tool to manage prospects or automating your social media posts, there is either an app or a productivity tool that can make your life easier as a business owner.


Many small businesses do not have the resources to hire a full-time accountant to run all of their finances. This is where PayPal comes in handy. PayPal provides the capability for small businesses to do functions like send invoices, send and receive payments, and track financial transactions without any upfront costs.

Why I love it: PayPal gives small businesses the opportunity to function at a larger scale, from professional looking invoices that allow you to track payment status and the seamless interface that allows instant visibility into your finances. I love the easy and secure way to accept payments from clients and the one-day turnaround time for that money to hit your account. I also like not having to pay a monthly fee to accept credit card payments and just being deducted 2.9% +.30 from each transaction.


While you are busy with building your business, and managing day to day operations, it can be hard to find the time to post consistently on social media. This is why Hootsuite is the perfect solution to manage your social media marketing strategy without the hassle of having to manage several social media platforms at once. It also allows the capability to schedule your posts ahead of time and automatically at your discretion.

Why I love it: Hootsuite can give you back hours of time as a small business owner without you having to pay the price of neglecting your social media presence. Whether you post a few times a week or daily, taking away the manual process of having to update multiple social media platforms is a big deal. You also can manage up to 3 social media profiles for free to keep marketing expenses low.


If you are a service based business like we are, having a strong project management tool is a must. Wrike allows you to create multiple projects, organize tasks and link files to them. Break large goals into manageable pieces, attach files, and set due dates. Easily track overall progress, add any task into multiple folders or projects and create any combination of folder structures to meet your needs.

Why I love it: Easy to understand interface, free plan available with a simple, shared task list for small teams. I’m able to organize every deliverable for each client and track the status on them.


Many might be familiar with this name as it’s a very popular tool many businesses use to automate their marketing processes. Hubspot now has come out with a free CRM plan for small businesses that allows you to manage your contact list, see who’s been on your website, send emails and manage deals. It’s heaven for any business person who’d like to track sale progression and convert more leads.

Why I love it: Previously I used a similar tool that charged me $60/month for the same functionality. This tool is designed better, has less bugs and is free 99. I’ve stayed more on top of open deals and prospects since switching to Hubspot.


Do you need a simplified way to keep track of how much time you are spending on your daily tasks, client projects or sales functions? Toggl is here to help, they specialize in time tracking and do it pain free.

Why I love it: I’ve used Toggl for a couple years now and now don’t know what I would do without it. It has a list of all my client projects, client names and I can track time spent with just a couple clicks for a marketing consulting call ran or design of a website. My employee also uses it and I run reports of his hours monthly for payment purposes.


Bidsketch is a tool that you can use to generate brand friendly marketing proposals for your potential clients. Forget about taking hours to draft up a professional looking proposal, utilize Bidsketch to automate this process. Bidsketch isn’t just about making you look good, it allows you the ability to check out the status of your proposal and if it’s been viewed, and even allows for electronic signatures from your clients.

Why I love it: Bidsketch has been an essential part of the way we do business at AMW Site Designs for a long time. The ability to really make your proposals look professional with minimal effort is one of our favorite features. If you write a blog review for them they will give you a one-year subscription for free, after that it’s $29/month and worth every penny.

Maximizing productivity is priceless while working to maintain and grow your business. There are so many other tools out there that can save resources and give you the free time to focus on other important aspects of your life.

What are some of your favorite productivity and organizational tools for your business? Share in the comments below!

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1 Comment

  1. Adrian M. White

    Hope you enjoyed the article! Please let me know, what are some of your favorite productivity and organizational tools for your business?


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